Saint Demetrios G.O.Y.A.

All officers, advisors and associates of the Saint Demetrios Greek Orthodox Youth Association by accepting this office and role have also accepted a responsibility to uphold the highest moral standing as recognized by the Greek Orthodox Church, in all action, word or deed made by them from this day forward. They will at all time be aware of their representation of Saint Demetrios GOYA, it’s members, the Saint Demetrios Greek Orthodox community and of themselves as leaders of this organization.

Any action, word or deed made by an officer, advisor or associate contrary to the above, shall result in a specific course of action as deemed appropriate by Father Christopher Metropulos and the advisors.

In acceptance of the role as officer or advisor a statement of leadership has been declared with a focus on responsibility as individuals and as a group. Pursuit of the successful completion of each program, function and service performed by Saint Demetrios Goya is your goal. Dedication to this success is the example set for the general Goya membership and for the Saint Demetrios community to witness and to follow as well.

You set the standards. You are the role models. You make the difference for the Saint Demetrios Goya to achieve its highest potential in Fellowship, Witness, Liturgy and Service. Always remember, Saint Demetrios Goya is:

Friends Forever, Orthodox for Life

In the following proposal, all references to “advisors” include the six (6) appointed advisors, Father Chris Metropulos, unless otherwise specified.

President

The President will:

  1. attend all Goya related meetings to include District
  2. preside over Goya general assembly meetings
    • follow appropriate meeting guidelines
    • notify secretaries to contact membership/advisors of meeting
    • present a report in place of treasurer and vice president in the event either are unable to perform their function or are absent
  3. prepare and present agenda at each meeting
    • contact each officer for agenda input
    • present agenda for review with head advisor
  4. oversee, review and assess activities of the officers and committees
    • confirm preparedness for each meeting, activity and event
    • confirm completion of appointed tasks of the officers, advisors and members (notes sent, calls made etc.)
    • offer guidance or assistance where needed
  5. assist Vice President with membership program
  6. maintain the point record of GOYAns who participate in service projects.
  7. review all Goya activities with appointed Goya advisors
  8. attend and promote all Goya functions and activities as the organization’s leader

Vice President

The Vice President will:

  1. attend all Goya related meetings to include District
  2. assume the role of president and his responsibilities in the event the president cannot continue her/his role or is not present at a particular function or meeting
  3. review and maintain proper meeting procedures with membership
  4. coordinate membership
    • promote new membership
      • pursue new eligible members
      • distribute information regarding membership
    • contact past members
    • maintain contact with present members
      • contact members not active
      • seek resolution to inactivity
  5. will develop and maintain the GOYA “WEB” site with approval from advisors.
  6. review all Vice President appointed activities with president prior to action taken
  7. attend and promote all Goya activities and functions

Recording Secretary

The Recording Secretary will:

  1. attend all Goya related meetings to include District
  2. document and record all Goya meetings to include:
    • general assemblies
    • officer/ advisor meetings (distributed only to officers/advisors)
    • District Goya meeting highlights
  3. prepare and distribute the documented and recorded general assembly minutes to be:
    • read at monthly general assembly meetings unless otherwise directed,
    • distributed via e-mail two (2) weeks prior to general assembly meetings to membership and advisors
    • corrected as identified at each meeting
    • posted, once approved, in a designated location on church property for public review two (2) weeks prior to the following general assembly meeting
  4. assume the duties and responsibilities of the corresponding secretary in the event he/she is unable to perform his/her duties as described below
  5. review all recording secretarial appointed activities with President prior to action taken
  6. attend and promote all Goya activities and functions
  7. design, decorate and maintain the GOYA information board on a regular basis
  8. record the names of all GOYA participants at all service events. This list will be turned over to the President and to the advisor in charge of points.

Corresponding Secretary

The Corresponding Secretary will:

  1. attend all Goya related meetings to include District
  2. give at least one (1) week notice by phone and e-mail or just phone but not just by e-mail, to all Goya members, advisors and affiliates at the time regarding:
    • Monthly Goya meetings
    • Special events and functions
  3. give at least one (1) week notice to all officers/advisors of:
    • Officer advisor meetings
    • District Goya meetings
  4. make every effort get in touch with the officers, members, and advisors until it is confirmed that the information has been received
  5. maintain a file of all correspondence to include notices, bulletins, flyers, thank you notes, announcements and the like, both sent by them or received by St. Demetrios Goya
  6. distribute by appropriate means (e-mail, snail mail, telephone etc) all correspondence to include the above #4 as directed by the President
  7. maintain and publish a monthly Goya article for the Spirit magazine
    • article must be submitted by the 15th of each month to Lora Fossler
    • articles must be reviewed and approved by the Goya President and advisors prior to submitting
    • solicit information for the article from all officers/advisors and any member volunteering to assist with this publication
  8. assume the duties of the Recording Secretary in the event she is unable to continue her duties as described above
  9. review all corresponding secretarial appointed activities with President prior to action taken
  10. attend and promote all Goya activities and functions

Treasurer

The Treasurer will:

  1. attend all Goya related meetings to include District
  2. keep accurate accounting of all Goya financial activity
    • Manage accounts receivable with detailed descriptions and receipts
    • Manage accounts payable with detailed descriptions and receipts
    • Balance and reconcile all Goya bank accounts
  3. review all accounting activity with President and advisors
  4. prepare and distribute the documented and recorded monthly statement of financial activities to be:
    • read at monthly general assembly meetings
    • distributed via e-mail two (2) weeks prior to general assembly meetings to membership and advisors
    • corrected as identified at each meeting
  5. review all Treasurer appointed activities with President prior to taking action
  6. attend and promote all Goya activities and functions

Head Advisor

The appointed Head Advisor will:

  1. attend all Goya related meetings to include District
  2. call to order and facilitate Goya officer/advisor meetings
    • Prepare and distribute agenda prior to meeting
    • Gather input, guidance and approval of agenda
    • Contact officers/advisors regarding the meeting
  3. review all planned activities, projects, agendas and functions of the officers and advisors
  4. distribute information to all advisors to include a report to Father Chris Metropolos regarding:
    • their approval, input and guidance
    • monthly meetings and agendas
    • officer/advisor meetings
    • any and all Goya functions, activities, programs as defined in line#3 above
    • any distribution or collection of funds
  5. guide, facilitate and assist, each officer, advisor and member in their appointed task
  6. act as central point of contact and point of reference between the officers and the advisors to include Father Chris Metropolos
  7. maintain status as a member in good standing in the local community and the Saint Demetrios Greek Orthodox Church
  8. serve the Goya as a mentor, guide and positive role model
  9. attend and promote all Goya activities and functions

Advisors

The appointed advisors will:

  1. attend all Goya related meetings to include District
  2. guide, facilitate and assist, each officer, advisor and member in his or her appointed task
  3. assume the duties of the Head Advisor in the event she is unable to perform her appointed task or is unable to attend a particular function or meeting.
  4. chair selected GOYA projects throughout the year
  5. review all advisor appointed activity with head advisor
  6. maintain status as a member in good standing in the local community and the Saint Demetrios Greek Orthodox Church
  7. serve the Goya as a mentor, guide and positive role model
  8. attend and promote all Goya activities and functions
  1. attend all Goya related meetings to include District
  2. preside over Goya general assembly meetings
    1. follow appropriate meeting guidelines
    2. notify secretaries to contact membership/advisors of meeting
    3. present a report in place of treasurer and vice president in the event either are unable to perform their function or are absent
  3. prepare and present agenda at each meeting
    1. contact each officer for agenda input
    2. present agenda for review with head advisor
  4. oversee, review and assess activities of the officers and committees
    1. confirm preparedness for each meeting, activity and event
    2. confirm completion of appointed tasks of the officers, advisors and members (notes sent, calls made etc.)
    3. offer guidance or assistance where needed
  5. assist Vice President with membership program
  6. maintain the point record of GOYAns who participate in service projects.
  7. review all Goya activities with appointed Goya advisors
  8. attend and promote all Goya functions and activities as the organization’s leader